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Discover why teams are switching from Trello to vPlan: the planning tool for organisations that need more than just Kanban boards.
Trello is ideal for simple task lists and personal workflows. But as soon as you want to properly plan teams, capacity, deadlines and resources, maintaining a clear overview becomes difficult. vPlan helps you plan work realistically, with insight into availability, workload and progress.
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Unlike Trello, vPlan is entirely developed in the Netherlands. This means you work with a local organisation that understands your market and way of working.
Whether it’s setup, integration or training, our team is ready to support you in your own language.
vPlan helps teams plan work realistically based on capacity, availability and priorities. You can immediately see how much work is planned, who has capacity and where bottlenecks are emerging.
Trello mainly works with individual tasks and Kanban boards. This is useful for simple workflows, but provides less insight into capacity or workload.
vPlan integrates with systems that many Dutch organisations use every day, such as Exact Online, AFAS and Simplicate. This means projects, orders and hours are automatically synchronised.
With Trello, extensive integrations often depend on external Power-Ups or additional tools.
With vPlan, you connect projects, teams and plannings in one central overview. This gives you insight not only into individual tasks, but into the entire process, from requests and planning to execution and progress. You can immediately see what is achievable, where bottlenecks are emerging and where adjustments are needed.
In Trello, the focus is mainly on individual tasks within separate boards. This means you have less visibility of the overall process and it becomes more difficult to maintain a clear overview.
With vPlan, you work with a platform developed for European organisations. Your data is securely stored in ISO 27001-certified data centres and processed in accordance with GDPR guidelines.
Trello complies with international security standards, but is part of the American company Atlassian. Depending on the setup, data may be processed outside Europe. For organisations with strict requirements regarding compliance and data storage, this can be an important consideration.
Every planner works differently. That’s why vPlan gives you the freedom to view the same planning in the way that provides the clearest overview. Easily switch between a timeline, calendar, Kanban or list view and maintain control over deadlines, capacity and progress.
In Trello, you mainly work with Kanban boards. This works well for task management, but provides less visibility when multiple teams, projects and plannings come together.
From shop floor to office, vPlan grows with you. Use vPlan for all planning across your organisation: from production and field service to marketing or consultancy. You decide how your planning boards look and which information matters most.
This e-book shows you how to make projects predictable and manageable. With practical checklists, smart tips, and practical examples, you’ll learn how to meet deadlines, use team capacity more effectively, and create a calmer workflow.
Download e-bookEén platform dat alles met elkaar verbindt. Schakel over naar een overzicht van al je taken, projecten en workflows met integraties die jouw team op één lijn houden.
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Planning that works doesn't have to be a challenge. With vPlan, you work smarter, not harder. From simple workflows to real-time collaboration.
Trello focuses primarily on task management through Kanban boards. vPlan goes beyond tasks and helps organisations plan complete processes, from requests and backlogs to execution, capacity and progress.
This makes vPlan better suited to organisations that work and plan based on a process, want to plan according to capacity and maintain control over progress.
vPlan is a powerful alternative to Trello for organisations that need more than just task management. While Trello mainly focuses on Kanban boards and individual tasks, vPlan helps teams plan capacity, resources, projects and operational processes in one central place.
Many organisations start using Trello for simple task management, but encounter limitations as teams grow or processes become more complex.
With vPlan, organisations gain:
- Greater insight into capacity and availability
- Insight into the entire process
- Better collaboration between teams
- One central place for planning, execution and progress
This provides greater control over operations rather than just individual tasks.
vPlan is specifically designed for organisations that need insight into capacity, availability and workload. You can immediately see how much work is planned and where overloads are occurring.
Trello focuses primarily on task management and Kanban boards, which means more advanced capacity planning is limited.
Trello works well for simple workflows and smaller teams, but organisations often encounter limitations when multiple projects, departments and plannings come together. Information becomes fragmented across different boards, and capacity or dependencies are less visible.
vPlan brings teams, projects and plannings together in one central overview, enabling organisations to better manage progress and feasibility.
It depends on the type of organisation and the complexity of the planning. Trello is particularly suitable for simple task lists and Kanban workflows. vPlan is designed for organisations that need greater control over capacity, projects, resources and operational processes.
For teams that want greater insight than just the status of their tasks, vPlan offers greater visibility and flexibility.
