Plan realistically and fairly with smart capacity planning

Smart capacity planning for teams that truly want control

Is your team overloaded or understaffed, but you’re still guessing who can handle what? With vPlan, you plan based on facts, not gut feeling. See at a glance who is available, what’s achievable, and where bottlenecks are emerging, all from one visual overview.

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Trusted by 1,000+ customers

Instant insight into capacity and workload

“We have figures in Excel, but no one really sees how busy the team actually is.”

With vPlan, you can see in real time how much capacity is available. You see exactly how work is distributed across your team, machines and spaces. Compare your planning with workload in one overview. This way, you assign tasks fairly!

Insight into available capacity

Avoid overload and underutilisation

Maintain control over workload and job satisfaction

Plan based on facts, not on hope

"We often plan based on gut feeling and only later realise that someone isn’t available at all."

With vPlan, you can see exactly who is available and when. Leave, part-time days and absences are imported from your ERP or can be added manually. This way, you avoid double assignments and overload, and make decisions that truly reflect reality.

Always have insight into availability

Easily register leave and absence

Smart integration with your ERP

Learn more about capacity

Quickly adjust without confusion

"A colleague drops out, but it takes us hours to adjust the planning and update everyone."

Capacity changes constantly. In vPlan, you can see at a glance where there is still room. With one click, you can shift tasks to available colleagues or teams. All those involved automatically receive a notification. This way, you stay flexible!

See real time where you still have capacity

Easily drag and drop tasks in the planning

Automatic notifications for the whole team

Workload

With vPlan, you can see at a glance how much work is scheduled, what can still be added, and where the bottlenecks are. You avoid overload, distribute the work fairly, and quickly make adjustments where needed. This way, you keep your planning realistic and your team balanced.

What customers say

Visual views

Everyone plans differently. In vPlan, you choose the view that suits your way of working: timeline, calendar, list or Kanban. Filter what matters to you, save your personal overview, and work faster from one clear picture, alone or together with your team.

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Interface of vPlan project planning software showing a weekly visual planning board with tasks, team members, deadlines, and status labels like ‘approved’ and ‘urgent’.

Workload

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Collaboration

No loose emails or scattered notes. In vPlan, you communicate directly within your planning. Add comments to tasks, tag colleagues, and keep everything centrally organised. This keeps communication clear, fast, and always in context.

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Mobile phone screen showing a real-time vPlan notification. The alert informs the user they’ve been mentioned in a comment on card Project 1034, demonstrating instant team communication.

Time tracking

Time tracking doesn’t have to be a separate process. In vPlan, you can easily track how much time has actually been spent on tasks and compare this with what was planned. This gives you real-time insight into progress, utilisation, and discrepancies.

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