Work order app that connects planning and track

Loose paper work orders get lost, are hard to update, and cause confusion on the shop floor. With vPlan’s work order app, you fill in work orders digitally, directly on site. This way, you work faster, error-free, and with a real-time overview.

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This is how vPlan makes your work orders more efficient

Always have access to your work orders

"The work order is at the office, while I’m on site and don’t know exactly what needs to be done."

With vPlan, you always have the right work order at hand, whether you’re on the shop floor or at the client’s site. You can view, edit, and complete work orders directly on location, collaborate with your team in real time, and always have access to up-to-date assignment and customer information.

Work orders always digitally available
Real-time collaboration on site
Insight into current customer data and assignments

vPlan interface on tablet showing a weekly calendar view with scheduled project cards. Tasks are colour-coded by project, include time slots, durations, and assigned team members for clear daily planning.

Insight into capacity for better planning on the work floor

"The planning looks full, but no one knows who has capacity or who is overloaded."

In vPlan, you can immediately see who is available for which work order. You plan based on current staffing and distribute the work fairly. This prevents peak pressure and gaps in the planning.

Plan based on available capacity
Avoid overload and unused time
More accurate estimation of work duration and deployability

Learn more about capacity

Screenshot of the vPlan interface showing employee availability and capacity planning. The view displays daily planning, hours present, planned, and available, with task cards labelled by project and priority.

Quickly shift work without confusion

"A colleague is off sick, but it takes us hours to redistribute the work and inform everyone."

With vPlan, you can instantly see where there is space in the planning. You easily adjust work orders and everyone automatically receives an update. No more separate phone calls or unclear Excel changes.

Instantly see where there is space in your planning
Easily move work orders
Automatic updates for the whole team

vPlan interface showing a weekly planning board with project cards organised by day and team members. Cards display project names, assignees, due dates, and status labels like approved, urgent, and control.

Plan smarter, perform better

Book a demo now.

See for yourself how vPlan helps you collaborate more efficiently, save time, and achieve better results. During the demo, you’ll receive practical insights and answers to your questions.

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Team receiving training on vPlan project planning software in a modern office. A presenter points at the screen while explaining the digital planning interface.

Improve collaboration

Time tracking

Communication

Forms

Documentation

Time tracking

Register hours worked, compare planned hours with actual hours, and easily approve or reject them. This way, you stay in control of progress.

Read more about communication ->

Dashboard view in vPlan showing logged time per activity and a timeline graph for the week. Visual charts display time spent on design, execution, and delivery, supporting project analysis and time tracking.

Communication

Tag colleagues with an @mention, give feedback directly to a project, and receive automatic notifications when updates occur.

Read more about time registration

Mobile phone screen showing a real-time vPlan notification. The alert informs the user they’ve been mentioned in a comment on card Project 1034, demonstrating instant team communication.

Forms

It is possible to add forms to your work orders together with our partner. Think of quality checks, inspections, and completion lists.

Learn more about visual planning

vPlan interface on a tablet showing a digital inspection report for a construction project. The screen displays project details, inspector information, inspection comments, a photo, and a digital signature.

Documentation

Add checklists, customer information, or files to your project schedule. Everything you need is in one place, no more searching.

Learn more about documentation

What customers say

Time tracking

Register hours worked, compare planned hours with actual hours, and easily approve or reject them. This way, you stay in control of progress.

Lees meer over communicatie ->

Dashboard view in vPlan showing logged time per activity and a timeline graph for the week. Visual charts display time spent on design, execution, and delivery, supporting project analysis and time tracking.

Communication

Tag colleagues with an @mention, give feedback directly to a project, and receive automatic notifications when updates occur.

Lees meer over urenregistratie

Mobile phone screen showing a real-time vPlan notification. The alert informs the user they’ve been mentioned in a comment on card Project 1034, demonstrating instant team communication.

Forms

It is possible to add forms to your work orders together with our partner. Think of quality checks, inspections, and completion lists.

Lees meer over visuele planning

vPlan interface on a tablet showing a digital inspection report for a construction project. The screen displays project details, inspector information, inspection comments, a photo, and a digital signature.

Documentation

Add checklists, customer information, or files to your project schedule. Everything you need is in one place, no more searching.

Lees meer over documentatie

vPlan interface showing a detailed project card for Project 1034, with start and end dates, time tracking, checklist items, file attachments, status labels, and assigned team members.

What customers say

“We can't live without vPlan anymore!”

Read how Evany at Wastoren gained more time, efficiency, and a complete overview of the process with vPlan.

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"vPlan has been the best choice we’ve ever made"

Read how Marco at PPD saves 1 FTE per week, reduces manual work, and has made a major efficiency leap thanks to vPlan.

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"We can see where we stand at a glance."

Read how Michael at Sempergreen not only saves time with vPlan, but also gains more overview and reduces paper use.

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"More room for creativity, less hassle in Excel"

Read how 1609Bold uses vPlan to plan flexibly, work more efficiently, and make time for creative thinking.

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“vPlan connects our departments and the entire operation”

Read how Brunink Group saves hours each week with vPlan, brought more calm to the organisation, and gained full visibility across all departments.

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“With vPlan, we finally have control over our projects”

At KNHS, all project information is now in one central place, accessible to everyone. No more scattered Excel files or separate documents.

Read the story ->

Everything in one place

Multiple Tools.
Seamless Integration.

One platform that connects everything. Switch to an overview of all your tasks, projects, and workflows with integrations that keep your team on the same page.

More information

Frequently asked questions about the work order app

What is a work order app?

A work order app replaces the paper work order. You fill in everything digitally: what was done, when, by whom, and with which materials. This saves time, prevents errors, and speeds up your administration.

Can I customise the work orders to suit my process?

Absolutely. You choose which information you want to record on your work order, from customer details to photos or checklists. You can also configure your planning based on your own work process.

Can I add photos or documents to a work order?

Yes, you can add photos and attachments to a work order directly from your mobile, tablet, or desktop. For example, photos of the completed work or the situation on site.

Can you link vPlan to my other systems?

Yes. vPlan integrates with systems such as Exact, AFAS and other ERP and accounting systems. With our open API, we can easily integrate with various platforms, allowing data to be retrieved and sent effortlessly. This means less manual and duplicate work, and a significant reduction in errors.